Creating a New Incident Report
1. Select severity of incident
Incident severities are broken up into two categories - incidents that have to be kept on company record and incidents that must also be reported to worksafe. Select the severity that best matches the incident:
2. Enter incident details
- Site - Select from list. By default the current site is selected.
- Date and time of incident.
- Incident severity is shown under type of incident. Double check that it is accurate before continuing.
- Select if worksafe has been notified - Only answer yes if the severity of the incident requires notifying. If you are unsure you can check using the blue button marked “HERE”.
- If worksafe has been notified, enter the case ID
- Describe the incident in the provided text box.
- Add a photo by tapping the camera icon or grey text (optional). The photo can be taken using the built-in camera or by selecting a photo from your local gallery.
- Tap “Next” to move to the next section.
3. Add workers involved in the incident
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- Tap the “ADD Worker” button.
- Choose injured worker - Select from list. By default the signed in user is selected.
- Add a photo of the injury that occurred.
- Select how the injury was managed.
- Repeat 3.1-3.4 for all affected workers, then tap “Next”.
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4. Fill in specific details of incident
Use the provided text boxes and follow prompts to enter details of how the incident was managed, how equipment was damaged and if the incident has received any media coverage. If any of the fields aren’t relevant select the “N/A” checkbox.
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- From the available options, select all relevant factors that caused the incident to occur.
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- Describe the cause of the incident in the blue textbox.
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- Use radio buttons to answer prompts related to alcohol/drug testing, if there was an active task analysis and if a pre-start toolbox talk meeting was conducted. Click “Next” to proceed to the next section.
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5. Enter prevention measures
- Tap the “ADD action” button to enter the details of a measure to be taken to prevent similar future incidents. Actions can be removed with the “Delete action” button.
- Add all relevant prevention measures then tap the blue box to select a supervisor to verify the effectiveness of prevention measures.
- Tap “Submit” to save the incident report. If a supervisor has been assigned to verify actions, the completed report will be emailed to them. If the incident is any more serious than ‘minor injury’, it will be emailed to all supervisors for the site.
- If you are the supervisor assigned to verify actions, you will see an additional “Close Out” button. Click this to confirm that all actions have been completed and the incident report should be closed.
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