Features and Functions of the Timesheet App
Timesheets
Most timesheets will be entered by workers using the Timesheet App, which can be downloaded from the Google Play store and the Apple store.
Timesheets are found under the Allocations tab.
They will appear as Pending unless approved by a Foreman or a User with permissions to approve timesheets.
Initially, no timesheet is selected. Select one by clicking the check box beside the timesheet, you can then change the selected to the Pending status or Approved status.
If no timesheets have been created, see how to create a timesheet here. Use the filter button at the top of the timesheet list, allowing you to filter timesheets based on the Date, Project, Task, Subtask or Worker.
Editing a timesheet
- Click on the worker from the list, a summary of the worker's timesheet will be expanded.
- To edit the timesheet, select Edit Timesheets.
- A window will pop as you select it. You'll find the list of Projects worked on that day with the task/s worked on underneath each.
- Hours and a notes section can be found on the right-hand side of each row.
- Tasks can be added by selecting Add Task under the relevant job, or, if the job is not there, selecting the job from the Add a job list at the bottom of the page.
- Notes on the task can also be added or edited.
- Once any changes have been made, click Save located at the bottom right-hand corner of the window.
- We recommend adding an Admin note for the change reason.
A worker can edit their timesheet if it is in the Pending state, once it has been changed to Approved, the worker can no longer edit the timesheet using the timesheet app.
Deleting a timesheet
Timesheets and notes can be deleted by:
- Selecting the worker, click on their name to expand their Timesheet
- Select Edit Time Sheets
- Removing all tasks and jobs from the timesheet by clicking the X located on the right-hand of the task row.
- Click Save, this will remove it from the list on the Timesheet page.
Search for a timesheet
To find a particular timesheet you can look it up in the Timesheets section. Using the search function look up Worker, Job or Subheading or you can also use the date filter to find the timesheet.
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