Foreman and Admin accepting timesheets 

If you have a Foreman or an Admin account then you can "Accept" your workers' timesheets.

Once timesheets are "accepted" your workers will be unable to further edit those timesheets.

If you are a Foreman, you will be able to see all timesheets for the jobs you are the Foreman for.

If someone has done work on your job on a Monday, you will also see any other timesheets they created on Monday.

This is to give you a full picture of their activities that day, but you still cannot accept the timesheets you are not the Foreman for.

In these situations clicking Approve will approve all the tasks that you are the foreman for and leave the rest alone.

You can do this on either the Mobile app or the Desktop site.

On Mobile

If you are a Foreman or an Admin, you will be able to see tabs along the bottom labeled:

• Timesheets
• Foreman
• Jobs
• Settings

• Choose Foreman to start the process. You will see a screen which prompts you to select a worker.
  
• You will be shown a list of timesheets for the selected worker in order from oldest to newest. Each section has a few options.
  • You can Accept, Edit, or make an Internal Note. At the top, you will see a summary of all the timesheets for the selected period, which defaults to the last seven days but which can be changed by touching the calendar icon at the top right.
    
  • Accept will mark the timesheet as Accepted and remove it from the list. (You can make accepted timesheets visible by changing the filter in the top left, the default is only to show Pending timesheets).
  • Internal Note is a note that only Foremen and Admins can see.
  • Edit will first prompt you for a reason, then show you a screen where you can edit the timesheet. The worker will be able to see that their timesheet has been edited and the reason given.
  • Click Finish Editing to go back to the previous screen

On Desktop

• Under the Allocations heading select Timesheets.

• • You will see a series of cards with timesheets grouped by worker, and by date. Each timesheet will have a status label next to it
    • Pending
    • Accepted

There are a few ways you can manage the Accepted status of timesheets.

• • Click on the worker name to expand their timesheet to review their work completed.
  • If you are ok to approve click the greyed out Pending Button on the same line as the workers name, this will change it to an Accepted state.
  • You can accept timesheets in bulk by clicking each card to select/de-select it, or clicking Select All in the top left.
  • Then click the Actions button and click Accept Selected, also in the top left.
  • You can also accept timesheets individually by clicking the Edit button on a card. This way you will be able to Accept the timesheets for one job but not another.

If you do not have the Foreman permission for a job you won't be able to change the status and approve the timesheet. The job not available to approve will be greyed out.